The City of New York Procurement Policy Board (PPB) Rules authorize the Comptroller to maintain a list of prequalified auditors. PPB rule §3-10(k) states:
“PQL of Auditors. A PQL of auditors shall be maintained by the Comptroller in accordance with this section. An agency seeking to award an audit contract shall solicit only those suppliers that have been prequalified by the Comptroller.”
Submissions will generally include:
- Completed Accounting Firm Questionnaire (Initial application);
- Firm’s current registration with the New York State Education Department (Must be submitted with initial application and yearly thereafter);
- Firm’s current peer review report, letter of comments, if any and AICPA acceptance letter (Must be submitted with initial application and updated whenever a peer review has been done); and
- Completed Vendex Vendor and Principal Questionnaires (See discussion below).
The Comptroller’s Office requires CPAs on the list to annually affirm that there have been no changes to the information submitted in the Accounting Firm Questionnaire. If there have been changes, CPAs are required to submit the updated information via a new Accounting Firm Questionnaire.
In accordance with the PPB Rules, CPA firms applying for placement on the PQL are required to complete and submit the New York City Vendex Vendor and Principal Questionnaires. Please see the “Vendex Submissions” section below.
The Comptroller’s Office requires that all other forms and documents, including Vendex, be electronically submitted. Completed documents may be emailed or faxed to the Comptroller’s Office. (You may wish to convert any electronic files to PDF before emailing them.) Hardcopy submissions will no longer be accepted.
Links to the Accounting Firm Questionnaire (PDF and Microsoft Word) that Certified Public Accounting Firms are required to complete in order to be considered for placement on the Comptroller’s List of Prequalified CPA Firms are available at the right of this page.
Vendors are required to submit new Vendex questionnaires once every three years. If any changes occur within the three year period, vendors are required to submit updated questionnaires. At the time of applying for placement on the CPA list, Vendex submissions should be made to both the Mayor’s Office of Contract Services and the Comptroller’s Office. Updated questionnaires regarding interim changes need be submitted to the Mayor’s Office of Contract Services only.
For submissions to the Comptroller’s Office, electronic copies of the Vendex Vendor and Principal Questionnaires as well as the Vendors’ Guide to Vendex may be downloaded from the internet at: http://www.nyc.gov/html/mocs/html/research/vendex.shtml.
The Mayor’s Office of Contract Services requires Vendex forms to be submitted in hardcopy to the Mayor’s Office of Contract Services at the following address:Mayor’s Office of Contract Services
253 Broadway, 9th Floor
New York, NY 10007