MWBE SMALL PURCHASE RFQ-Migration to XM Fax Cloud Faxing

A. RFQ Background and Purpose

The New York City Office of the Comptroller (the “Comptroller’s Office” or “Comptroller”) is looking to establish a multi-year agreement for the use of the OpenText™ XM Fax™ cloud faxing solution. The Comptroller’s Office plans to upgrade from current on-prem solution to the cloud faxing solution.

This purchase for the OpenText™ XM Fax™ solution and the related migration services to the cloud is being made pursuant to section 3-08 (c)(1)(iv) of the New York City (“City”) Procurement Policy Board (“PPB”) Rules. This procurement opportunity, which is more fully described in Section III (“Statement of Work/Description of Goods”) is limited to businesses certified as a minority- or women-owned business enterprises (“M/WBEs”) pursuant to Section 1304 of the New York City Charter. Any responses from a non-City-certified M/WBE or any quotation offered in excess of $1,500,000 will not be considered.

B. Anticipated Contract Term

It is anticipated that the contract resulting from this RFQ will be for a period of three (3) years commencing upon the selected vendor’s receipt of a written Notice to Proceed or “NTP” in the form of a purchase order from the Comptroller’s Office.

C. Anticipated Available Funding

Funding will be based on the total amount indicated in the selected vendor’s completed RFQ Worksheet. However, under no circumstances can the total value of the resulting Contract, inclusive of the initial term and any and all amendments, change orders and/or overruns for extra work, renewals and extensions, exceed $1,500,000.

D. Anticipated Payment Structure

It is anticipated that the agreement resulting from this RFQ, if any, will be a line-item, fixed-price contract based on the fixed unit costs set forth in the selected vendor’s completed RFQ Worksheet. Payment shall be made upon the Comptroller’s electronic receipt of all services identified in Attachment A.

E. Minimum Qualification Requirements

The following are the Minimum Qualification Requirements of this RFQ. Responses that fail to meet all of these requirements will not be considered for award.

1. Vendor must be certified authorized reseller of all line items set forth in the RFQ Worksheet (note that the Comptroller’s Office will validate the “authorized reseller” status of every vendor responding to this RFQ prior to award); and

2. Vendor must be a current City-certified M/WBE by the due date and time set forth in Section 1 of the RFP.